We do daily backups of our business data at 11:00 p.m. every night. For that purpose, we use an external hard drive. 500 GB 3.5’’ external hard drives (the large ones with power supply) cost approximately EUR 60 and 320 GB/2.5’’ (the small ones without power supply) cost around EUR 80. For the daily backup, we use one of the smaller hard drives in combination with the free backup tool EzBackitup.
It addition to that, Tom, our web guru, does another backup in larger intervals (in Dagy’s case, every 3 weeks) using another external hard drive, which he keeps at his downtown office. What might seem like an unnecessary precaution came in really handy the other day because the external hard drive we use for daily backups fell to the floor and died (RIP, dear hard-working hard drive). Since the computer was up and running, no data was lost, but hey, you never know! If push comes to shove, we’d much rather have a 3-week-old version of our data than none at all (addresses! translation memories! termbases! e-mails! accounting!). Just imagine: there might be a fire in the apartment or a burglary – you never know.
Another option is using Online Backup Services which run between EUR 5 and EUR 50 per month for 10 GB (which is approximately the amount of data we back up). Even Amazon offers backup services. In fact, there are many companies out there offering these services. Tim Borman has compiled a list (sorry, it’s in German) and he actually tested a few of them.
However, our IT guru recommends using two external hard drives (one for daily backups and one for backups in larger intervals) because it’s ultimately the cheaper option.
We’d love to hear what you use and what your experiences have been with backing up your data.